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Accounts Payable Specialist

Company: Creative Financial Staffing
Location: Hamden
Posted on: June 21, 2022

Job Description:

ACCOUNTS PAYABLE SPECIALIST NEEDED WITH LOCAL MANUFACTURING COMPANY- HYBRID SCHEDULE FOLLOWING TRAINING PERIOD

Our client, a local manufacturing company located in New Haven County, is looking for a self motivated individual to join their accounting team due to growth! This is a newly created position that is focused on accurate and timely processing of payables and receivables in accordance with company guidelines and procedures. This person will review and enter data for all AP invoices, and prepare vouchers, checks and accruals. This role is responsible for performing a variety of recurring duties and will master the Netsuite ERP system as well as perform cash applications and assist with month-end close procedures.The AP Specialist will be responsible for performing a wide variety of duties related to the accounts payable area including, but not limited to: reviewing/processing invoices and debit memos in NetSuite, as well as preparing weekly check runs. The incumbent will prepare monthly AP accruals and address day to day issues that arise in AP. This role consistently communicates with vendors, customers and employees to address and resolve any issues.Utilizing the NetSuite ERP system is a key component of the AP position. The ideal candidate will develop extensive knowledge of the system in order to perform daily tasks effectively.
Primary Responsibilities:

  • Prepare, review, obtain approval and run weekly payment batches for checks, ACH and wires. Assemble payment batch voucher packages for review by the Controller.
    • Record the daily cash received to ensure that all cash is posted and reported accurately and timely to reflect a true aging of receivables.
      • Responsible for researching and resolving customer invoice discrepancies and issues timely.
        • Enter vendor PO invoices into NetSuite that have been received and could be matched to a receiver, thus completing the three-way match. Verify PO pricing and quantity to invoice and resolve and obtain payment approval of discrepancies from the buyer.
          • Scan and email Non-PO invoices (such as utility, freight and services invoices) to the appropriate manager for account number assignment and signature approval.
            • Prepare, review, obtain approval and run weekly payment batches for checks, ACH and wires. Assemble payment batch voucher packages for review by the Controller.
              • Maximizing vendor payment terms as it relates to paying when due.
                • Maintain both electronic and paper AP files, including appropriate backup.
                  • Prepare monthly AP accrual for freight, temp help, in transit inventory and other services/utilities that have not been already booked in NetSuite by the end of the month.
                    • Prepare and upload journal entries in support of monthly close.
                      • Reconcile, investigate and resolve variances in general ledger accounts.
                        • Responsible for preparation of the quarterly Sarbanes revenue cutoff control.
                          • Assist in special projects as needed.
                            Qualifications:
                            • Minimum of 5+ years of previous experience in payables in a manufacturing environment needed.
                            • The ideal candidate must be a motivated, results-driven, self-starter with strong attention to detail and comfort working under deadlines.
                            • Must have excellent oral and written communication skills as well as strong organizational and interpersonal skills.
                            • The individual must be tech savvy with intermediate Excel skills.
                            • NetSuite experience highly preferred.#JUNE2CFS2022

Keywords: Creative Financial Staffing, Hamden , Accounts Payable Specialist, Other , Hamden, Connecticut

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